Recruitment
Procedures for Sport in Northern Ireland
Guidance
for this sample recruitment procedure has been taken from:
The
Code of Ethics and Good Practice for Children’s Sport
Our
Duty to Care
Sport
in Northern Ireland relies heavily on the time and commitment freely given by
volunteers and without this the opportunities for children and young people to
participate in sport, would not exist. We recognise that many sports have
difficulty obtaining volunteers, but would advise that the recruitment and
selection of volunteers is an essential part of ensuring that children continue
to enjoy sport while remaining safe.
Define
the role the individual is applying for (job specification).
Person
applying for any post of responsibility within the club to complete the relevant
form (see sample application form).
Obtain
2 references in writing.
With
the individual’s signed permission request a Pre-Employment Consultancy
Service check (proof of identity should be provided).
Set
a probationary period (6 months).
Interview
the individual either formally or informally by two members.
Assess
the individual’s experience of working with children or young people and
knowledge of child protection issues
Assess
their commitment to promoting good practice
Assess
their ability to communicate with children and young people (ie be
approachable).One way of doing
this is to consult young people or ask questions to examine how a person would
respond to a particular scenario e.g. are they authoritarian or too relaxed in
their approach.
Sample
Application Form
Full
Name:___________________________________
Maiden Name (if
applicable):____________________
Current
Address:______________________________
____________________________________________
____________________________________________
How long have you lived at
this address? ____Yrs
Previous
address(es) (if you have lived at currentaddress
less than 5 years)____________________________________________
____________________________________________
Telephone No:
_______________________________
Date of birth:_______________________________
Place of birth:
_______________________________
National Insurance
No:________________________
Previous
experience/involvement in this or any other club.
_______________________________________________
_______________________________________________
_______________________________________________
_______________________________________________
_______________________________________________
_______________________________________________
_______________________________________________
_______________________________________________
_______________________________________________
_______________________________________________
_______________________________________________
Do
you agree to abide by the guidelines contained in the Code of Ethics and Good
Practice for Children’s Sport in Ireland?
Do
you agree to abide by the rules of the Governing Body?
Yes
No
Have
you completed Child Awareness Training?
Yes
No
If yes, who was it organised
by and when approximately
_______________________________________________
_______________________________________________
Do
you agree to undergo specific training on the role of the(position being appointed)
Yes
No
Have
you ever been asked to leave a sporting organisation in the past? (if you have answered yes we will contact you in confidence)
Yes
No
Referee:
Please supply the names of
two responsible people whom we can contact and who from personal knowledge are
willing to endorse your application.If
you have had a previous involvement in a sports club one of these names should
be that of an administrator/leader in your last club/place of involvement.
For the purposes of your
application for the post of ________________________ it is our policy to ask for
a check to be carried out by the Department of Health, Social Services &
Personal Safety Pre-Employment Consultancy Service.The purpose of the check is to make sure that people are not appointed
who might be a risk to vulnerable people.
The check will tell us
whether you have a criminal record, or whether the DHSS&PS holds any other
information about you which might have a bearing on your suitability.Any information which we receive will be treated confidentially, and will
be discussed with you before we make a final decision.After that decision is made the information will be
destroyed.
You must
tell us now if you have a case pending or if you have ever been convicted of a
criminal offence, or cautioned by the police, or bound over.You must include
all offences, even minor matters such as motoring offences, and ‘spent’
conviction, that is, things which happened a long time ago.If you leave anything out it may affect your application.The disclosure of a criminal record or other information will not debar
you from registration /appointment unless (Name
of Organisation) considers that the conviction renders you unsuitable.In making this decision the (Name
of Organisation ) will consider the nature of the offence, how long ago it
was committed and what age you were at the time and other factors which may be
relevant.
Please complete below to
give us this information and return it with your application
Have
you ever been convicted of a criminal offence or been the subject of a caution;
a Bound Over Order; or are you at present the subject of criminal
investigations?riminal investigations?
Yes
No
If
so, please state below the nature and date(s) of the offence(s)______________________________
__________________________________________
Please note you are advised
that under the provisions of the Rehabilitation of Offenders (Exceptions) Order
(N.I.) 1979 as amended by the Rehabilitation of Offenders (Exceptions)
(Amendment) Order (NI) 1987 you should declare all convictions including ‘spent’
convictions.
I understand that a
Pre-Employment Consultancy Service check must be carried out before my
application for registration/appointment can be confirmed. This has been
explained to me and I am aware that spent convictions may be disclosed. I
declare that the information I have given is accurate and I consent to the check
being made.
